MyEyeDr. Employee and Job Applicant Privacy Notice

Effective Date: 10/12/22

Last updated: 10/12/22

MyEyeDr. is committed to protecting the privacy and security of your personal information. This Privacy Notice describes how we collect and use personal information about you during and after your employment or employment-seeking engagements or interactions with us (collectively, your “employment”). It applies to all current and former employees, workers, and contractors (collectively “employees”), as well as current and former job seekers and/or applicants (collectively “applicants”).

This Privacy Notice does not form part of any contract of employment or other contract to provide services. Further, use of the collective terms “employment” or “employee” throughout this Privacy Notice is for simplicity only and is not intended to imply the existence of an employment relationship where there is none.

Compliance Officer

MyEyeDr.com sets out the purposes and means to process the personal data collected from your application. In the event you have questions or concerns contact our Compliance Officer at [email protected].

Information We Collect About You

Personal information means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with an individual. It does not include data that cannot be associated with you (including “deidentified information”).

We may collect, store, and/or use the following categories of personal information about you:

Personal Identifiers.
- Personal contact details such as name, title, addresses, telephone numbers and email addresses.
- Bank account details and tax status information that you provide to us.
- Payroll records.
- Driver’s License number, Passport number, nationality/visa status, or related information to verify your employment eligibility and to provide travel arrangements for you.
- Social Security number for tax purposes.
Protected Classifications:
- Your date of birth and gender in order to verify your identity.
- Your marital status and dependents for tax and benefits administration purposes.
- Information about your race, ethnicity, disability, sex, or veteran’s status. We use this information only to support our efforts to attract and maintain a diverse workforce, including for reporting required by federal law.
- Information about your health, such as medical conditions and health and sickness records, when you provide this information to us. This includes details of any absences (other than holidays) from work, including time on statutory parental leave and sick leave; information related to biological screenings or testing for controlled substances; information regarding COVID-19 vaccination status or test results needed to comply with public health laws and/or regulations; records related to administering and maintaining your healthcare and other benefits; and information about a condition needed for pensions and permanent health insurance purposes when you leave employment and the reason for leaving is related to your health.
- Background checks
Biometric Information: We may collect biometric information about you for purposes of verifying your identity when checking in to or out of work. During a pandemic or public health emergency, we may collect biometric information about you to maintain a safe work environment.
Internet or Other Electronic Network Activity Information: We collect information about your use of our computers and networks, including your use of the internet and your email communications using company computers, software, or systems.
Geolocation Data: We may collect geolocation data about you if, for example, you are operating a company-issued device, such as a company-issued mobile phone, as part of the fulfillment of your employment duties.
Audio, electronic, visual, or similar information: We may record you on building security cameras. Your telephone calls may be monitored or recorded when speaking with a customer or member of the public, when accessing company resources, such as IT services, and your use of company computer systems may be electronically recorded or otherwise monitored.
Professional or employment-related information: We collect information about your professional and employment-related background through the recruitment process. During the employment or professional relationship, we collect information regarding your wages/salary/compensation/expenses/company allowances/stock grants, annual leave, retirement, work performance, disciplinary actions, and/or grievance information. We also may collect information regarding job titles, salary history, work history, working hours, holidays, absences, training records and professional memberships. For purposes of administering employee benefits, we collect health information, your marital status, and dependent information.
Education information: Your employment records include information you provided during the application process about the educational institutions you have attended or your level of education. We may also collect and maintain information about any professional licenses you hold, certifications you receive, or additional education or training you undertake during your employment.

How We Collect Your Personal Information

We collect personal information about employees and applicants through the application and recruitment process, directly from candidates, and from employment agencies, screening services, and/or other background-check providers. We may collect additional information from third parties including former employers, credit reference agencies, state licensure boards, federal or state governments, or other sources that supply employment verification services.

We may collect additional personal information during job-related activities throughout the period you work for us. This can be in the form of information you provide directly to us or information which we collect automatically about you, such as monitoring computer access and usage.

How We Use Personal Information About You

We may use your personal information as permitted by law. Situations in which we use your personal information include:

Decisions related to your employment, including making decisions about your recruitment; determining whether to offer you a position and on what terms; determining salary and compensation; determining appropriate professional licensure (if applicable), setting your job duties and assessing our staffing needs; reviewing your performance; evaluating your development as an employee; assessing your qualifications for other roles within the company or promotion; preparing for grievance or other disciplinary procedures, including termination; and dealing with legal disputes involving you or other employees.
Business Purposes, including conducting data analytics studies to review and better understand employee retention and attrition rates; and determining and fulfilling education, training, and development requirements.
Administering payments and benefits, including making tax and other required deductions and making decisions about salary and compensation.
Security measures and complying with health and safety obligations, including ensuring the physical safety of our facilities, resources, employees, applicants, and other people from threats; preventing fraud and to secure our systems, data, resources, and facilities from unauthorized access or exploitation; monitoring compliance with our IT policies; ensuring network and information security, including preventing unauthorized access to our computer and electronic communications systems, and preventing malicious software distribution; and investigating theft and other illegal activities.
Compliance with legal obligations, including verifying that you are legally permitted to work in the United States, required professional licenses are current, and public health laws and/or regulations have been met.

We may use all the information collected for any of the purposes described in this Privacy Notice, unless limitations are listed.

Disclosure of Your Personal Information

We may disclose personal information that we collect, or you provide as described in this Privacy Notice:

To our practice affiliates, subsidiaries, and other MyEyeDr. companies.
To service providers, which are companies we use to support our business and who are bound by law and contractual obligations to keep your personal information confidential. Service providers may use information we share with them only for the purposes for which we disclose it to them. The categories of service providers that we share information with and the services they provide are:
- Payroll services providers that assist us in calculating and disbursing your salary and other compensation.
- Auditing and accounting firms, such as firms that assist us in the creation of our financial records.
- Professional services consultants, such as firms that perform analytics, assist with improving our business, provide legal services, or supply project-based resources and assistance.
- Recruitment vendors that assist with the application process, including assessing candidate qualifications and providing the platform through which candidates submit their candidacy.
- Analytics services, including entities that analyze traffic to and on our website and assist with identifying and communicating with potential customers.
- Security vendors, such as entities that assist with security incident verification and response, service notifications, and fraud prevention.
- IT vendors, such as entities that assist with website design, hosting and maintenance; data and software storage; and network operation.
- Product vendors, such as entities that supply MyEyeDr. will frames, lenses, contact lenses, and other products that MyEyeDr. utilizes with its customers.
To other external parties when required by law or to protect MyEyeDr. or other persons, as described in this Privacy Notice.
We do not sell your personal information to any third parties. However, we may disclose aggregated or deidentified information without restriction.

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. We use physical, administrative, and technical safeguards to secure personal information. The safety and security of your information also depends on you. You are responsible for following all MyEyeDr. security policies. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information stored or processed by us.

Changes to this Privacy Notice

We reserve the right to update this Privacy Notice at any time. If we make material changes to this policy that will affect you, we will provide you with an updated copy of this Notice as soon as reasonably practical.

If you have any questions about this Privacy Notice, please contact us at [email protected].